Over 50 Terminals Across The USA & Canada

Trade Show Transportation & Logistics

Titan Transline’s staff has over 20 years of experience in shipping and transportation for trade shows and industry events. We understand the intricacies that come with moving exhibit materials. We are dedicated to working closely with our customers during this often stressful and time-sensitive process. With Titan Transline, you will turn your trade show shipping into a seamless experience.

Titan offers customers our load & go system which reduces the amount of handling shipments receive. With our system, materials are loaded on the same vehicle they travel on, reducing the amount of handling materials undergo.(

cross-border trade show Trucking

Trade Show Transport Expertise

Titan offers trade show transportation and logistics services throughout Canada and the U.S. including direct service to the show site or advanced warehouse, post-show storage between events, and show-to-show transportation.
You may rest assured that your display and commodity items are safe and secure with Titan Transline. We offer a beneficial load-and-go system which means materials are loaded onto the same vehicle used for transportation, reducing extra handling and reducing risks toward the safety of your valuable goods.
Our professional staff is skilled at working with you on the logistics of moving your exhibit items from one show to the next and is also well-versed in the handling of any unforeseen obstacles that may arise. Titan Transline will guide you through the entire transportation process. Our customers know that with us they get:

  • More control over the movement of exhibit materials
  • Frequent updates and communication re move status.
  • Load & Go service using FAK “all in” pricing
  • Minimal material handling to prevent damage
  • Comprehensive, easy-to-read rate quotes
  • Customized delivery options and POD’s.

Titan Transline offers a fully bonded service that includes warehousing and storage as needed.

We have a team dedicated to finding the best transportation solutions for your trade show challenges. Our staff has the skills, experience, and expertise to ensure the delivery of your freight to any venue or location in Canada and the U.S.

Contact us for your tradeshow delivery quote now

Frequently asked questions about trade show freight and trade show logistics:

Q: What is the process involved for having my trade show display transported?

A: At most trade shows there are narrow “targeted” windows of time where trade show freight can be moved in or removed from the venue. Titan Transline is highly experienced in meeting targeted move in and move out requirements. Trade show freight includes materials such as displays, promotional items, literature, and product samples. These shipments can weigh anywhere from 50 lbs up to several trailer loads. We recommend consumers research their options for trade show transportation to find a company that is the right fit. For more information on the services we offer, please contact Titan Transline Inc. by phone or by email.

Q: Why should consumers consider carrier reputation when they are searching for a trade show transportation company?

A: When it comes to the care of your trade show materials, communication and expertise are vital. Most often they are items that your company has invested a lot of money and time into developing—this makes them too valuable to be handled by people who do not know or care about their true value. At Titan, we advise our customers to use our air ride trailers, because this can lessen the risk of materials being damaged or torn because of shifting. However, there are many options when it comes to planning your trade show shipping. Contact us for more information.

Q: I’ve heard of Declared Value Insurance, but what exactly is it?

A: Declared Value Insurance is extra coverage to secure your trade show materials. It is calculated based on the value of the items being shipped which is why a carrier always asks for the value. Trailer loads and dedicated partial loads come with $25,000 per 25% volume or $100,000 for a trailer load.

Q: Can I ship plasma televisions?

A: You will need to let your carrier know if you plan to include a plasma television in the shipment. Oftentime carriers exclude plasma televisions from coverage because they are too fragile. This can be found in their terms and conditions. However, they may still be covered under a Corporate Rider Policy.

Q: What does a Corporate Rider Policy cover?

A: Corporate Rider Policies cover computers and other office equipment. When it comes to trade show materials many storage companies will expect you to buy this type of policy for any display items you want to store. Corporate Rider Policies usually have a higher deductible but can be adjusted if combined with Declared Value Insurance. You will need to contact your corporate insurance company for your businesses policy details.

Q: What does the term “Dimensional Weight” mean?

A: What is commonly referred to as Dim weight is a measurement that carriers use to determine weight volume. Carriers do this so that they can ensure they are getting a proper payment to transport the goods. The formula they use is length x height divided by a pre-set divisor (for domestic shipments that is 194 and for international shipments it is 168). It is usually used with LTL transports and not with dedicated partial loads or trailer loads.

Q: Why do I have to pay a Fuel Surcharge (FSC)?

A: Due to the volatility of fuel prices, which are a major consideration for trucking companies, many carriers include a FSC. This is calculated monthly and can range from 8-16%. Most carriers will include a FSC on top of any shipping costs. However, at Titan, we always provide our customers with an all-inclusive** quote that includes fuel costs.

Q: What is a Drayage fee?

A: Drayage is a concept that was first developed when shipping by rail was more common. At that time, travelers’ luggage and freight were shipped in separate cars. When they arrived at the destination, the items would be loaded onto a horse and cart—called a dray—for delivery to the final destination. The term is still used today to describe material handling fees which will be calculated and charged by the general contractor of a trade show for movement of your materials to and from your booth site and the loading dock. On average, this fee is between $50 to $100 USD per 100 lbs.

Q: What is meant by carriers when they use the term “Forced Freight”?

A: Forced freight is the term used when a situation arises where the general contractor needs to move trade show items—for example, a carrier not showing up on time to move a load. This happens for a variety of reasons but ends with the contractor being forced to move the materials because of the agreement with the host facility. If this case arises, it is more expensive to move the loads and it is all charged to the exhibitor. At Titan, we work to ensure everyone is aware of the significance of creating and meeting a schedule, turning in all the completed paperwork, and getting the shipment moved on time.

Q: What is a Material Handling Agreement?

A: A Material Handling Agreement (MHA) is a document that the general contractor requires to be filled out by an exhibitor or the exhibitor’s representative. It includes a variety of crucial information including how many items are being shipped, who is the contracted carrier, what the delivery address for the shipment is, the declared value of the load, and any special instructions for the shipment. It also instructs the general contractor on which carrier to release your materials to post-show. This prevents misrouting of your goods and eliminates the possibility of your freight being “forced”.

Q: Who can act as a freight broker?

A: A freight broker is a professional who is a contact person between shipping companies and customers. A broker can help a customer decide the best way to ship the materials and they have many carriers as clients so can suggest a range of options. They will often try to get materials shipped in the most secure, timely, and affordable way. They are an advantage to those companies looking to stay on a tight budget. Titan Transline Inc. takes our business model seriously and is selective about the brokers and contractors that we work with, seeking out those with a solid reputation in the industry to ensure our customers are offered the best possible arrangement when it comes to moving their trade show materials.

Q: What is a common carrier?

A: A common carrier can be useful if the items being shipped do not need special handling. However, some of the drawbacks include limited insurance coverage on your shipment as well as they ship using a hub & spoke method, which means your items travel through many terminals and many hands. This puts your valuable trade show materials at risk for damage. Another drawback for customers is that common carriers are not as flexible and shipments revolve around the company’s schedule rather than a customer’s needs. Thus, they can take longer to deliver a shipment. Common carriers will also charge more for shipments that are time critical. Titan offers customers our load & go system which reduces the amount of handling shipments receive. With our system, materials are loaded on the same vehicle they travel on, reducing the amount of handling materials undergo.

Q: What about services like FedEx or UPS?

A: When it comes to trade show materials, a parcel service may not be the best option or the best price. Delivery services like FedEx or UPS are not always reliable, which can be an issue if your shipment does not arrive on time or goes missing. They also lack the professional skills to handle valuable trade show materials.

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