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Moving exhibition materials can quickly become an extremely difficult, delicate and time sensitive process. Our knowledgeable staff has over 20 years of experience with transportation specific to trade show and events. Our dedication to our customer is to remove all their concerns and turn a trade show experience into an effortless and seamless transaction.

Our services extend across North America and include the following:

  • Direct transportation to the show site or advanced warehouse
  • Storage between events
  • Show to show transportation service

No matter how difficult the criteria, Titan Transline will deliver your goods in a timely manner while maintaining cost effectiveness. Our staff will dedicate themselves with the utmost care required to ensure your exhibition goods move safely from one location to the next. We understand each and every nuance involved, including many unforeseen obstacles that can arise. You can always trust Titan to provide you with each and every one the following:

  • More control over exhibit materials
  • Accommodating transparent communication
  • Load & Go service based on FAK volume tariff
  • Minimal material handling, increased security and prompt delivery options
  • Fully bonded service inclusive of warehousing and storage
  • Direct link to partner agents to help maximize cost saving and minimize transit time

Throughout our history we have become reliable experts at transporting high-value materials as well as meeting tight delivery schedule demands. We provide a comprehensive team of trade show professionals to help you select the best transportation options, even under the most demanding circumstances. We have both the knowledge and capability to deliver goods to virtually every destination in Canada or the U.S.

Frequently asked questions about trade show freight and trade show logistics

Q: What is the process involved for having my trade show display transported?

A: At most trade shows there are narrow windows of times where items, which are called Trade Show freight, can be moved in or removed from the venue. This is why we have developed a target move-in and target move-out schedule for trade show shipments. Trade Show freight includes materials such as displays, promotional items and even machinery samples. These shipments often weigh anywhere from 50 lbs up to several trailer loads. We recommend consumers research their options for trade show transportation to find a company that is the right fit. For more information on the services we offer please contact Titan Transline Inc. by phone or by e-mail.

Q: Why should consumers consider the carrier reputation when they are searching for a trade show transportation company?

A: When it comes to your trade show materials care and expertise are vital. Most often they are items that your company has invested a lot of money and time into developing. This makes them too valuable to be handled by people who do not know or care about their true value. At Titan we advise our customers to use our Air Ride trailers, as this can lessen the risk of the material being damaged or torn because of shifting. However, there are many options when it comes to planning your trade show shipping. Contact us for more information.

Q: I’ve heard of Declared Value Insurance but what exactly is it?

A: Declared Value Insurance is extra coverage to secure your trade show materials. It is calculated based on the value of the items being shipped, which is why a carrier always asks for the value. Trailer Loads and Dedicated Partial Loads come with $25,000 per 25% volume or $100,000 for a trailer load.

Q: Can I ship Plasma televisions?

A: You will need to let your carrier know if you plan to include a plasma television in the shipment. Often times carriers exclude plasma televisions from coverage because they are too fragile. This can be found in their terms and conditions. However, they may still be covered under a Corporate Rider Policy.

Q: What does a Corporate Rider Policy cover?

A: Corporate Rider Policies cover computers and other office equipment. When it comes to trade show materials many storage companies will expect you to buy this type of policy for any display items you want to store. Corporate Rider Policies usually have a higher deductible but can be adjusted if combined with Declared Value Insurance. You will need to contact your corporate insurance company for your businesses policy details.

Q: What does the term Dimensional Weight mean?

A: What is commonly referred to as Dim weight is a measurement that carriers use to determine weight volume. Carriers do this so that they can ensure they are getting a proper payment to transport the goods. The formula they use is length x height divided by a pre-set divisor (for domestic shipments that is 194 and for international shipments it is 168). It is usually used with LTL transports and not with Dedicated Partial Loads or Trailer Loads.

Q: Why do I have to pay a Fuel Surcharge (FSC)?

A: Due to the volatility of fuel prices, which are a major consideration for trucking companies, many carriers include a FSC. This is calculated monthly and can ranged from 8-16%. Most carriers will include a FSC on top of any shipping costs however, at Titan we always provide our customers with a quote that includes fuel costs.

Q: Why am I charged a Drayage fee?

A: Drayage is a concept that was first developed when shipping by rail was more common. At that time traveler’s luggage and freight were shipped in separate cars. When they arrived at the destination the items would be loaded onto a horse and cart, called a dray, for delivery to the final destination. The term is still used today to describe material handling fees, which will often be calculated by the general contractor of a trade show. On average this fee is between $50 to $100 USD per 100 lbs.

Q: What is meant by carriers when they use the term forced freight?

A: Forced Freight is the term used when a situation arises, such as a carrier not showing up on time to move a load, where the General Contractor needs to move trade show items. This happens for a variety of reasons but ends with the Contractor being forced to move the materials because of the agreement with the host facility. If this case arises it is more expensive to move the loads and it is all charged to the exhibitor. At Titan we work to ensure everyone is aware of the significance of creating and meeting a schedule, turning in all the completed paperwork and getting the shipment moved on time.

Q: What is a Material Handling Agreement?

A: A Material Handling Agreement (MHA) is a document that the General Contractor requires to be filled out by an exhibitor or the exhibitor’s representative. It includes a variety of crucial information including how many items are being shipped, who is the contracted carrier, what the delivery address for the shipment is, the declared value of the load and any special instructions for the shipment.

Q: Who can act as a freight broker?

A: A freight broker is a professional who is a contact person between shipping companies and customers. A broker can help a customer decide the best way to ship the materials and they have many carriers as clients so can suggest a range of options. They will often try to get materials shipped in the most secure, timely and affordable way. They are often an advantage to those companies looking to stay on a tight budget. Titan Transline Inc. takes our business model seriously and is selective about the brokers and contractors that we works with, seeking out those with a solid reputation in the industry to ensure our customers are offered the best possible arrangement when it comes to moving their trade show materials.

Q: What is a common carrier?

A: A common carrier can be useful if the items being shipped do not need special handling. However, some of the drawbacks include limited insurance coverage on your shipment as well as they ship using a hub & spoke method, which means your items travel through many terminals and many hands. This puts your valuable trade show materials at risk for damager. Another drawback for customers is that Common Carriers are not as flexible and shipments revolve around the company’s schedule rather than a customer’s needs. Thus, they can take longer to get a shipment delivered to a location. Common Carriers will also charge more for shipments that are time critical. Titan offers customers our load & go system, which reduces the amount of handling shipments receive. With our system materials are loaded on the same vehicle they travel on, reducing the amount of handling materials undergo.

Q: What about services like FedEx or UPS?

A: When it comes to trade show materials a parcel service may not be the best option nor the best price. Delivery services like FedEx or UPS are not always reliable, which can be an issue if your shipment does not arrive on time or goes missing. They also lack the professional skill to handle valuable trade show materials.

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